Accounts Payable Administrator

Job Opening: Accounts Payable Administrator

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our team. The ideal candidate will be responsible for the following:

• Enter vendor invoices into Sage system, ensuring accurate allocation of PO and Job assignments.

• Set up and maintain vendor records, including managing insurance documentation, W-9 forms, 1099 forms, and discounts.

• Post inventory requisition sheets and manage warranty paperwork and vendor credits efficiently.

• Handle HVAC multi-jurisdictional TE forms to vendors in a timely manner.

• Generate daily, weekly, and monthly Accounts Payable reports as required.

• Coordinate monthly AIA billing activities with project managers.

• Assist in setting up customer calls by being the second point of contact on phones.

• Prepare ST-16 forms and monthly AIA statements for General Contractors.

• Submit and obtain necessary waivers from General Contractors and Suppliers as required.

• Process Notices of Intent (NOI) and Liens efficiently.

• Manage project setup, maintenance, and exemption records accurately.

• Be available to change weekly on-call schedules as needed.

• Organize and maintain vendor payment filing system for easy retrieval.

Requirements: Accounting degree and/or three years of accounts payable experience in a construction related industry. Proficiency in Excel. Sage 100 Contractor experience a plus. Experience with AIA billing and ST-16 preparation a plus.