Warehouse Manager

Basic Function

Responsible for overseeing all phases of purchasing, warehouse operations and inventory to insure company goals are met in a timely manner.

Work Schedule

M-F (6:45AM – 3:15PM)

Responsibilities

Purchasing

1. Write and track Purchase Orders for all requested equipment and supplies.
2. Receive vendor invoices to proper jobs and phase codes.
3. Order /pick job materials in a timely manner.
4. Track and monitor backordered items to ensure there are no double charges.
5. Interface with vendors to place purchase orders, resolve product availability issues, and conclude matters regarding different aspects of certain products.
6. Interface with rental vendors to order and schedule rental equipment for job sites.
7. Maintain files in an accurate and easy to locate manner. i.e. P.O’s, receiving records, vendor files, pricing/cost files.

Warehouse

1. Hiring and supervision of Warehouse Driver.
2. Assist Warehouse Driver with loading company trucks.
3. Fill in for Warehouse Driver when they are unavailable.
4. Receive and distribute all vendor deliveries. (unload vendor trucks with forklift)
5. Inspect all deliveries and record any damaged materials.
6. Track damage waivers for return/replacement of merchandise and reimbursement.
7. Coordinate/schedule all job deliveries with correct materials and interface with field supervisors regarding delivery schedules.
8. Organize materials and prepare for shipment as needed (eg. Returns, warranty parts, etc.)
9. Maintain inventory and maintenance of company tools.
10. Maintain inventory of safety equipment. (eg. ropes, harnesses, hard hats, glasses etc.)
11. Maintain inventory of supply room and service trucks. Oversee physical inventory on a yearly basis. Investigate and resolves discrepancies and adjusts inventory counts.
12. Use company software to trace inventory and perform material transfers.
13. Supply safety equipment to new employees and replacement of equipment to existing employees.
14. Light building maintenance such as changing light bulbs, sweeping stairs, salting etc.
15. Maintain cleanliness of the company yard. (recycle bins, magnet sweep, snow removal etc.)

Fleet

1. Maintain vehicle maintenance log and key lockbox.
2. Maintain vehicle appearance
3. Schedule repairs for company vehicles.

Perform other related duties as assigned.

Competencies- To perform the job successfully, an individual should demonstrate the following competencies:

1. Intellectual
2. Problem solving- Uses reason even when dealing with emotional topics
3. Interpersonal
   1. Customer Service- Responds to requests for service and assistance; meets commitments
   2. Interpersonal Skills- Maintains confidentiality; keeps emotions under control; remains open to others’ ideas and tries new things
   3. Oral Communication- Listens and get clarification
   4. Written Communication- Able to read and interpret written information
   5. Teamwork- Balances team and individual responsibilities; contributes to building a positive team spirit; supports everyone’s efforts to succeed
4. Organization
5. Business Acumen- Understands business implications of decisions
6. Cost Consciousness- Conserves organizational resources
7. Ethics- Treats people with respect; upholds organizational values
8. Organizational Support- Follows policies and procedures
9. Self-Management
10. Planning/Organizing- Prioritizes and plans work activities; uses time efficiently
11. Professionalism- Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
12. Quantity- Completes work in timely manner; works quickly
13. Safety & Security- Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly
14. Adaptability- Adapts to changes in the work environment; able to deal with frequent change delays or unexpected events
15. Attendance/Punctuality- Consistently at work and on time
16. Dependability- Follows instructions, responds to management direction; takes responsibility for own actions; completes tasks on time or notifies appropriate person with an alternate plan
17. Initiative- Volunteers readily; asks for and offers help when needed

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High school diploma or general education degree (GED); or 4-6 years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, basic fractions and distance.

Computer Skills

To perform this job successfully, an individual should have knowledge of: Database Software (Access); Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); and Electronic Mail Software (Outlook).

Certifications, Licenses, Registrations

Valid driver license and acceptable motor vehicle record

Other Qualifications

Experience with forklifts and hand trucks a must

Specialized Equipment

Forklift, Hand Truck, Pallet Jack

Physical Demands

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

2. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to stand; walk; climb or balance and taste or smell.

3. The employee must regularly lift and/or move up to 50 pounds, frequently lift and/or move up to 100 pounds.

4. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

1. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

2. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation and vibration.